Today is our topic of discussion Writing a letter of request
Writing a letter of request
Read this letter carefully.
October 1998
The Project Director
DAE-DANIDA Strengthening Plant Protection Services (SPPS) Project
Plant Protection wing
Department of Agricultural Extension Khamarbari, Dhaka 1215
Dear Sir,
Supply of 4 copies of “Illustrated Guide to IPM in Rice in Tropical Asia”, published from IRRI, Philippines
VFAP is an NGO. It gives necessary training to farmers, agricultural workers coming from all over the district. Side by side with conducting training programmes, we develop extension resources and training materials. To facilitate these activities VFAP has a library which is user- friendly and has a good collection of books and journal on agriculture, especially Bangladesh agricultural extension activities.
We should be grateful if you would send us 4 copies of the above- mentioned guide for our library use. I am sure, the book will help our trainers, researchers and farmers to be acquainted with the latest IPM technology required for our agricultural development, especially in rice IPM.
May we look forward to receiving the book?
Yours sincerely
Kazi Salam Sikdar Executive Director
Note these words/expressions
DAE
Department of Agricultural Extension. This department is under the Ministry of Agriculture and is headed by a Director General.
DANIDA
Danish International Development Agencies
IPM
Integrated Pest Management. The integrated way of using insecticides (e.g. DDT) and biological control (e.g. birds used to consume locusts) is the basis of pest management.
IRRI
International Rice Research Institute in Philippines. We have BRRI (Bangladesh Rice Research Institute) at Joydebpur.
User-friendly
If anything is user-friendly, the users can easily and comfortably use it. The library is user- friendly, which means there are facilities and arrangements in the library (i.e. adequate desks, chairs, easy-to-find books and journals, proper lighting, ventilation, etc.) which help and attract people to come and work there.
We should be grateful if you would
This is a formal expression used to request services, things or information. You can also use: I would be grateful if you could… etc.
to be acquainted with
If you are acquainted with something, you know about it because you have learned it or you have experienced it.
Also you may be acquainted with a person. In that case it means you have met him or her and you know him or her.
May we look forward to receiving
The body of a request letter usually ends with this kind of expression. You may also use: I look forward to receiving……..
We look forward to your help and cooperation.
I look forward to seeing/meeting you Monday, 12 May.
We look forward to continuing our long association. (etc.).