UNIT-5 [ Lesson-1: Applying for jobs ]
After you have read this lesson you will be able to:
- write applications for jobs,
- fill in application forms and
- prepare CV.
Applying for jobs
Business communications include various types of writing. Of them application for jobs is the most common form used by job seekers. Finding a job may be the most important thing for you and your application letter can help you to find one. So you should know the technique of writing an effective application letter and remember certain things while writing.
First, try to learn as much about the job you are applying for as possible i.e., the nature and volume of work, its present facilities and future prospects, etc. Then it is natural that your employer will look for those employees only who can efficiently carryout the task. So your application letter should be like a sales letter, in which you will try to sell your ability and experience to do the job.
In doing so you should specifically mention your education, work experience personal qualities, your commitment to the job, etc. Remember your application should reflect you and your ability. So it should be accurate, precise and clear both in form and content. Avoid exaggerated expressions of your qualifications, experience and modesty. They are often counterproductive in the business world.
The following section of this lesson contains some model applications. Read the ads first and then read the applications.
Example-1:
Secretary Wanted
Our Sales Manager needs a Secretary to replace his present one who has been promoted recently. This is a small department and we are looking for a lively, well-organised person with good secretarial skills. The person must be good at English. Attractive salary, house rent and other benefits are offered. Write to: The Personnel Manager, Brown and Brown Co., Ltd., 58/59 Green Road, Dhaka, within seven days.
Example-2:
Sales Manager Wanted An experienced and dynamic Sales Manager for our Export Department. We are an established firm making leather bags and shoes for ladies. We are looking for someone with at least five years experience in this type of job. The candidate should be about 30-45 years old. Write to: The Personnel Manager, Choudhury and Rahman Co. Ltd., 78 Motijheel C/A, before July 20, 1995.
Example-3:
Situation Vacant: A multi-national Company based in Dhaka is looking for a Sales Engineer. The candidate should preferably be an electrical engineer having knowledge in computer. Strong command in English is a pre-requisite.
The candidate should have ability to correspond independently with overseas companies. Write to: Box No. F-210, C/O The Bangladesh Observer, Dhaka with CV and a passport size photograph. Completed applications must be returned by 7 July, 1995.
ENVELOPE
Letter Opening
The applicant, who is applying should give a good deal of thought to the phrasing of the opening sentence of the letter i.e., when you are applying for a job, you should be very careful at choosing the words that you will use in first sentence of the letter. You have already seen some of the opening sentences in above examples:
Try to avoid stereotyped introductions, because employer receives many applications with same sentences. So if you write something new it is bound to draw attention of employer. Some of the examples are as follow.
ACTIVITY
Write applications for the following ads.
Employment Offer
Form fill-in:
Some firms/organisations have their specific application forms. Interested persons have to apply to these firms for job by filling in the application form. Therefore, it is important to know how to fill in an application form for job.
ACTIVITY
Fill in the APPLICATION FOR EMPLOYMENT from for Rubina Khanam Rabina Khanam is an M A in Sociology. She is applying for the post of an Assistant Manager. She was born on 2nd March 1965. She is married and has two children. At the moment she is working as a shop Assistant.
Curriculum Vitae (CV)
Almost every applicant for a job is asked to send a CV (Curriculum Vitae) with the application. A CV means a brief written account of one’s personal details, education and the job one has had. Hence students should know how to write a CV.
ACTIVITY
- You are applying for a position of Personal Relation Officer. Write your CV.
- Anisur Rahman is a Master in Business Administration. He is 35 years old. He worked in a trading corporation for 3 years as a Junior Manager. Then he joined an internationally known cosmetic firm as a Personnel Manager and has been working for 5 years. Prepare a CV for Anisur Rahman.
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